January 2017 Minutes

SW Trails PDX
Annual Membership & Monthly Meeting Minutes

January 26, 2017

The Watershed Building in Hillsdale
6388 SW Capitol Hwy
Portland OR 97239

DRAFT

Attendance: Don Baack, Dave Manville, Virginia Hendrickson, Keturah Pennington, Lee Buhler. Barbara Bowers, Glenn Bridger, Barbara Stedman, Doug Rogers, Deb Small, Keith Wyers, Michael Kisor, Rob Wilcox

Don called to order at 7:02. Don said, after 21 years as chair of SW Trails, he would like to step down.

There were introductions and people talked about their experiences in the snow storm.

Agenda: Lee made a motion to approve the agenda. Barbara B. seconded the motion and the motion passed unanimously.

December Minutes: Keturah made a motion to approve the December minutes Lee seconded the motioni and the motion passed unanimously.

Don called the SW Trails Annual Membership Meeting to order.

The following members were up for re-election:

Lee Buhler
Glenn Bridger
Chris Mays
Hans Steuch
Barbara Stedman

Keturah made a motion to nominate the above member and elect them by acclimation Dave seconded the motion and the motion passed unanimously.

Lee motion made a motion to postpone the budget approval until the following month. Keturah seconded the motion and the motion passed unanimously.

Lee made a motion to keep the SW Trails dues at $10. Barbara Stedmand seconded the motion and the motion passed unanimously.

Glenn talked about our insurance. Lee and Glenn will check with Chris and Gales Creek Insurance to make sure insurance is paid and active.

Lee made a motion to recess the general membership meeting until next month. Keturah seconded the motion and the motion passed unanimously.

Board Meeting:

Don asked if there was a volunteer to be the SW Trails chair.

Barbara suggested an advocacy chair.

We discussed the things the chair does. People were reluctant. Dave said he could commit to six months and then we will revisit the chair position.

Barbara Bowers made a motion to elect Dave as president pro-tem for six month. Barbara Stedman seconded the motion and the motion passed unanimously.

It was noted that there is not a Vice-President position in the bylaws.

Lee motion to call General Membership meeting back in order Barbara Bowers seconded the motion and the motion passed unanimously.

Glenn nominated Debbie Smaill and Doug Rogers as SW Trail Board members

Lee made a motion to close nominations and elect Debbie and Doug. Barbara Bowers seconded the motion and the motion passed unanimously.

Barbara Bowers made a motion to appoint Doug, Michael and Debbie to a Bylaw Committee Glenn seconded the motion and the motion passed unanimously.

It was noted that the bylaws require SW Trails Board to approve Ad-hoc committees. Dave made a motion to create the following Ad-hoc committees: Membership/outreach, Sponsorship, Signs, Fiscal Management, Social Media, Hike Coordinator, Advocacy, Projects Coordinator. Lee seconded the motion. The motion passed unanimously.

Barbara Bowers nominated Lee as Secretary and Chris as Treasurer. The Secretary and Treasurer were elected unanimously.

Lee made a motion to the recess the General Membership meeting until next month. Keturah seconded the motion and the motion passed unanimously.

Letter to PBOT about the Safe Route to School project:

Don handed out a proposed letter on the trail segment at 25th. The points were discussed at a board meeting the prior month. Don went over the points. Glenn read an email to Jen Seamans on using tools for the project. Dave said he did not think we should make a big deal about the tools. Don said he has some SW Trails tools in his garage and he would like to see those moved out at some point. Don asked if people agreed with the letter and there was a consensus to send it.

Lee made a motion to send the letter to Alexis and set up a meeting with her. Dave seconded the motion and the motion passed unanimously.

SW in Motion:

Rob talked about proposed trail projects in SWRL. The have categorized the projects. They have a preliminary priority for the projects that will be confirmed at a future open house. They would like to solve the indemnity issue and get rules for right-of-way issues. They do not want veto power by adjacent neighbors. Dave said several neighborhoods have not taken action on SWIM proposals in those neighborhoods.

Don said they got a permit to build a trail around St. John Fisher.

Keith said they have settled on a plan for the Boones Ferry crossing project. He said there is no supervisor at Tryon Creek and there has been no trail work. There are trees over trails due to the storm.

Membership: Barbara Bowers said she is still working on memberships. However, Debbie has been working on sponsorships. Barbara said there have been six memberships so far in January.

Hikes: Virginia said she will lead the February hike. We will carpool to the Barbur Transit center. Dave will lead March and Mark will lead in April

Work Parties: Dave said there will be a work party on February 2 at Maracara Park. Meet at 9:00am at the west entrance.

The meeting was adjourned at 9:07pm

Respectfully submitted

Lee Buhler

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